Office Administrator and Accounts Receivable Specialist 

Employment Type: Contract to Hire
Location: Dallas, TX 75247 (potential future move to Desoto, TX)
Compensation: $18 - $22 per hour
Work Schedule: Monday - Friday, 8 am - 5 pm

Position Overview:

Wheeler Staffing Partners is seeking a friendly, detail-oriented Office Administrator and Accounts Receivable Specialist for a contract-to-hire role at a facility in Dallas, TX. This dual-role position combines front desk responsibilities with essential accounts receivable functions, offering the opportunity to develop financial skills within an industrial setting. Ideal candidates should have prior experience in reception and basic accounts receivable tasks, as well as flexibility for additional duties as the role evolves.
 

Key Responsibilities:

Receptionist Responsibilities:

• Greet and welcome visitors warmly and professionally.
• Answer and direct incoming calls to appropriate departments.
• Maintain a clean and organized front desk area.
• Handle incoming and outgoing mail, packages, and assist with clerical tasks.
• Support administrative duties, including scheduling, handling inquiries, and coordinating with departments.
• Monitor office supplies and assist with company events and meetings as needed.

Accounts Receivable Responsibilities:

• Manage daily accounts receivable functions, including cash applications, collections, data entry, and customer account setup.
• Prepare and distribute A/R and profitability reports for management.
• Collaborate with internal accounting staff on intercompany transactions to ensure accuracy.
• Support General Ledger entries, investigate expense variances, and assist in audits as needed.
• Perform other finance-related tasks as directed by the Regional Controller and management.

Qualifications:

• Education: High school diploma required; Associate’s Degree in accounting or office management preferred.
• Experience: 1-3 years in a receptionist or administrative role, with additional experience in accounts receivable or accounting preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with ERP systems and advanced Excel skills is a plus.
• Skills: Strong organizational, multitasking, and communication skills; a customer service-oriented attitude.
• Additional Requirements: Discretion in handling confidential information, familiarity with GAAP, and general ledger processes preferred.

 

About Wheeler Staffing Partners:

Wheeler Staffing Partners specializes in staffing solutions across contract, contract-to-hire, direct hire, and executive placements. With over 20 years of experience, we connect top talent with industry-leading companies. Our commitment to diversity and inclusivity makes us a trusted partner for career growth.

Stay connected with us:

• Twitter: @wheelerspinc
• Facebook: Wheeler Staffing Partners
• Instagram: @wheelerstaffingpartners20

If you’re a versatile, customer-focused professional ready to grow in both reception and financial operations, apply today!