Skip to main content

Search Jobs

Find your next opportunity here.

Executive Assistant

Plano, TX 75024

Employment Type: Contract to Hire Industry: Healthcare Job Number: 8913 Pay Rate: 42.00

Job Description


Executive Assistant – Full Time (Hybrid Remote, DFW Required)

Location: Plano, TX (Remote with Onsite Presence Quarterly)
Pay: $40–$45/hour (Equivalent to $85K–$95K annually)
Schedule: Monday–Friday | Standard Hours: 9 AM–5 PM (Flexible as needed)
Onsite Requirement: Must reside in DFW; onsite in Plano once per quarter for executive and leadership meetings

About the Role

Wheeler Staffing Partners is seeking a polished and highly skilled Executive Assistant to provide executive-level administrative support to 3–4 senior leaders. This role requires a strong command of Microsoft Excel, PowerPoint, calendar management, travel coordination, and cross-functional communication. The Executive Assistant will serve as a critical resource to executive leadership, ensuring accuracy, professionalism, and confidentiality in all tasks.

Key Responsibilities

  • Serve as a communication liaison between executives, business units, internal teams, and external partners.

  • Manage and prioritize complex calendars for multiple executives across various time zones.

  • Coordinate domestic and limited international travel (approx. 95% domestic, 5% international) using Concur; oversee itineraries, logistics, and expense reports.

  • Create, edit, and format PowerPoint presentations from scratch for executive-facing meetings.

  • Utilize advanced Excel skills (formulas, pivot tables, data manipulation) for reporting and data tracking.

  • Prepare meeting agendas; attend meetings; take notes; manage action items and follow-up communication.

  • Compose, proofread, and edit documents with a high degree of accuracy.

  • Maintain strict confidentiality and handle sensitive information with discretion.

  • Assist with special projects, departmental support, and ad-hoc tasks as assigned.

  • Ensure timely workflow, effective communication, and proactive problem-solving for assigned executives.

Required Qualifications

  • 7+ years supporting senior leadership or executive-level teams.

  • Advanced proficiency in Excel, PowerPoint, Outlook, and other Microsoft Office applications.

  • Strong experience managing multiple executive calendars, time zones, and shifting priorities.

  • Required experience with Concur (travel and expense management).

  • Excellent communication, organization, and time management skills.

  • Ability to maintain confidentiality and handle sensitive information.

  • Professional presence, polished communication style, and strong interpersonal skills.

  • High level of accuracy, attention to detail, and follow-through.

  • Ability to multitask and work effectively in a fast-paced, dynamic environment.

  • High School Diploma or equivalent.

Preferred Qualifications

  • Some college coursework or relevant professional certifications.

Skills & Abilities

  • Advanced Excel: formulas, pivot tables, data manipulation.

  • Advanced PowerPoint creation, formatting, and design.

  • Strong adaptability, problem-solving, and resourcefulness.

  • Ability to build strong working relationships across the organization.

  • Ability to learn new processes, systems, and tools quickly.

Travel Requirements

  • Minimal; none outside of quarterly onsite meetings in Plano.

Why Work With Wheeler Staffing Partners?

Wheeler Staffing Partners is dedicated to connecting professionals with opportunities that match their expertise and career goals. When you partner with WSP, you can expect:

  • A committed recruiting team that values transparency and communication.

  • Access to top employers and competitive roles across multiple industries.

  • A streamlined hiring process designed to respect your time.

  • Guidance, support, and advocacy at every step of the journey.

  • Opportunities aligned with your skills, work style, and long-term professional growth.

Meet Your Recruiter

Maliha Zaidi

 

 

Apply Online

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.

About Plano, TX

Looking for exciting job opportunities in the Plano, Texas area? Discover your next career move in this vibrant city nestled in the heart of the Lone Star State. Plano offers a perfect blend of urban conveniences and natural beauty, with a booming economy and a welcoming community. With renowned companies calling Plano home, including Toyota and Liberty Mutual, endless growth opportunities await. Explore the thriving arts scene at the ArtCentre of Plano, catch a live performance at the Courtyard Theater, or indulge in the unique flavors of Tex-Mex cuisine at local eateries. With easy access to parks like Arbor Hills Nature Preserve and exciting attractions like Legacy West, Plano gives you a perfect work-life balance. Join us in Plano and unlock a world of possibilities for your career!