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Administrative Specialist
Job Description
Administrative Specialist
Employment Type: Full-Time | Contract
Schedule: Monday–Friday | 8:00 AM – 5:00 PM
Work Environment: 100% Onsite (Brand New Office)
Location: West Hills, CA
Pay Rate: $20–$24 per hour
Position Overview
Wheeler Staffing Partners is seeking an Administrative Specialist to support daily office operations in a fully onsite role located in West Hills, CA. This position will sit at the front desk and serve as a key point of contact for visitors and callers while providing administrative and clerical support to the office team.
The ideal candidate has prior healthcare and/or home health experience, understands medical terminology and office workflows, and brings proven administrative experience in a professional office environment.
Key Responsibilities
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Answer incoming phone calls and route inquiries to appropriate personnel
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Greet visitors and maintain a professional front desk presence
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Order, track, and maintain office supplies
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Type, copy, and distribute correspondence and documents as needed
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Open, sort, and distribute incoming mail
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Assist with special projects, both ongoing and non-recurring
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Maintain organized files and records
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Handle confidential information with discretion and professionalism
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Adhere to scheduled working hours and onsite requirements
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Perform additional administrative duties as assigned
Required Qualifications
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Prior administrative or office experience required
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Healthcare and/or home health industry experience required
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Proficiency in Microsoft Office, including Word, Excel, and Outlook
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Ability to communicate effectively both verbally and in writing
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Strong organizational and time management skills
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Ability to gather data, compile information, and assist with reports
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Comfortable interacting with a variety of internal and external contacts
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High attention to detail and ability to multitask in a fast-paced environment
Why Work With Wheeler Staffing Partners
Wheeler Staffing Partners connects professionals with quality opportunities while offering personalized support, clear communication, and competitive pay. We are committed to building long-term relationships and advocating for our candidates throughout every assignment. Wheeler Staffing Partners is an equal opportunity employer.
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