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Administrative Specialist
Job Description
Administrative Specialist
Location: San Ramon, CA
Employment Type: Contract (100% Onsite)
Schedule: Monday – Friday, 8:00 AM – 5:00 PM (1-hour lunch)
Pay Rate: $20.00 – $23.00 per hour
Overview
Wheeler Staffing Partners is seeking an Administrative Specialist in San Ramon, CA. This role is 100% onsite and plays a vital part in supporting both office and patient care operations within a healthcare setting. The ideal candidate will be highly organized, proficient in Microsoft Office—especially Excel—and comfortable working around patients in a compassionate, professional environment.
Responsibilities
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Provide general administrative and clerical support to ensure smooth office operations.
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Support patient care coordination and related office functions.
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Greet visitors, answer phones, and route calls or messages appropriately.
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Gather, compile, and maintain data for reports and tracking purposes.
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Prepare documents, spreadsheets, and correspondence using Microsoft Office tools.
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Manage confidential and sensitive information in compliance with HIPAA and company policies.
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Communicate effectively with patients, staff, and external partners.
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Maintain a professional, welcoming environment at all times.
Qualifications
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Education: High school diploma or equivalent required.
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Experience: Minimum of one (1) year in general office or administrative support.
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Technical Skills:
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Proficiency in Microsoft Office Suite (Word, Excel, Outlook required).
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Experience using Electronic Medical Records (EMR) systems preferred.
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Healthcare Experience: Prior experience or strong interest in healthcare or home health settings preferred.
Skills & Abilities
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Strong organizational and time management skills.
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Excellent verbal and written communication abilities.
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Ability to multitask and prioritize in a fast-paced environment.
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Professional demeanor with strong customer service orientation.
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Strong attention to detail and accuracy.
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Ability to handle confidential information with discretion.
About Wheeler Staffing Partners
Wheeler Staffing Partners is a full-service staffing firm committed to connecting talented professionals with outstanding organizations nationwide. We pride ourselves on creating meaningful partnerships built on trust, transparency, and results.
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Ready to embark on an exciting career adventure in the vibrant city of San Ramon, California? Our job listings in this bustling East Bay community offer a plethora of opportunities for growth and success. Nestled between the rolling hills and picturesque landscapes of Contra Costa County, San Ramon boasts a rich cultural scene including the renowned Windemere Sculpture Garden, the Bishop Ranch Arts Center, and the Peaks and Pastures Festival celebrating the region's agricultural heritage. Indulge in the local cuisine at beloved eateries like The Peasant & The Pear, or catch a show at the majestic Dougherty Valley Performing Arts Center. With proximity to outdoor havens like Bishop Ranch Regional Preserve and Mount Diablo State Park, San Ramon provides the perfect blend of urban amenities and natural beauty to fuel your career dreams. Explore our job listings today and discover why San Ramon is the ideal place to cultivate your professional journey.