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Administrative Specialist
Job Description
Administrative Specialist
Location: San Marcos, CA
Employment Type: Full-Time | Onsite
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Compensation: $21 – $23 per hour
Position Overview
Wheeler Staffing Partners is seeking a professional and customer-focused Administrative Specialist to support daily front office operations in a healthcare environment. This role serves as the first point of contact for patients, visitors, and staff, requiring excellent communication skills, strong organizational abilities, and a high level of professionalism.
The ideal candidate will have prior medical office experience, strong Microsoft Office skills, and the ability to provide exceptional customer service while managing administrative tasks in a fast-paced environment.
Key Responsibilities
Front Office and Customer Service Support
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Answer incoming phone calls and direct calls to appropriate personnel
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Greet patients, visitors, and staff in a professional and friendly manner
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Provide excellent customer service and maintain a welcoming front desk environment
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Communicate clearly and professionally both verbally and in writing
Administrative and Office Support
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Order, track, and maintain office supplies and inventory
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Type, copy, and distribute correspondence, reports, and forms as needed
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Open, sort, and distribute incoming mail
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Maintain organized records, files, and documentation
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Assist with ongoing and special administrative projects
Operational and Reporting Support
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Gather, compile, and organize data for reporting purposes
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Prepare administrative reports and documentation as requested
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Maintain confidentiality of sensitive information
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Adhere to assigned schedules and organizational policies
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Perform additional administrative duties as assigned
Required Qualifications
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Previous administrative or office support experience required
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Medical office experience strongly preferred
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Strong customer service and interpersonal skills
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Proficiency in Microsoft Office, including Word, Excel, and Outlook
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Strong computer skills and ability to learn new systems quickly
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Ability to communicate effectively both verbally and in writing
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Ability to manage confidential information with professionalism and discretion
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Strong organizational, multitasking, and time management skills
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Ability to work independently and as part of a team
Preferred Qualifications
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Experience working in a healthcare or medical office environment
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Front desk or patient-facing administrative experience
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Experience supporting multiple team members or departments
Work Environment
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100% onsite role in a professional medical office setting
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Front desk position requiring extended periods of sitting
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Fast-paced, team-oriented healthcare environment
Why Work With Wheeler Staffing Partners
Wheeler Staffing Partners connects talented professionals with leading organizations that value their employees and support long-term career growth. We serve as your advocate throughout the hiring process, providing personalized guidance, transparent communication, and access to exclusive opportunities. Our goal is to help you find a role where you can grow, succeed, and make a meaningful impact in your career.
Meet Your Recruiter
Rachel Wiseman
Recruiter
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Ready to take your career to new heights? Explore job opportunities in the vibrant San Marcos, California area! Known for its diverse economy, stunning natural landscapes, and close proximity to major attractions like Legoland California and the scenic Lake San Marcos, this region offers an inspiring setting for professional growth. Whether you're seeking a role in the flourishing tech industry, healthcare sector, or educational field, San Marcos has something for everyone. Don't miss the chance to immerse yourself in the local art scene at The Art Center at The Old California Restaurant Row, indulge in delectable cuisine at Restaurant Row, or enjoy outdoor adventures at Double Peak Park. Discover your dream job and experience the irresistible charm of San Marcos today!