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Administrative Assistant

Dallas, TX 75248

Posted: 05/15/2023 Employment Type: Contract to Hire Industry: Professional Services Job Number: 7302 Pay Rate: 70,000

Job Description

Wheeler Staffing Partners is seeking an Administrative Assistant in Dallas, TX.  The Administrative Assistant will perform a broad range of day-to-day executive assistance related to the general business operational needs, oversees executive schedules, travel plans, board meeting preparation and all other support needed by executive team. Must have received or be willing to be receive the COVID-19 vaccination by date of hire to be considered. Proof of vaccination required.  Contact Caroline Moret ( to learn more about this great opportunity! 
Executive Assistant Responsibilities: 
  • Provides a high level of assistance and office support for members of the Executive Management Team
  • Responsible for managing individual calendars (daily)
  • Responds to and handles incoming calls/requests
  • Coordinates all travel plans for executive team (as needed)
  • Coordinates travel plans for guests and consultants (as needed)
  • Meeting scheduling internally and externally including best time/date for participants, notification and meals brought in when needed
  • Facilitation of off-site retreats/meetings
  • Draft communications to employees (as needed)
  • Coordinate interviews with employee candidates (as needed)
  • Assist in the transition of outgoing and incoming Executives, including relocation (working with realtors, apartment, furnishings, transport of car) local mobile phone, furnishing office, etc.
  • Reconciling expense reports (monthly)
  • Heavy administrative support such as: answering phones, faxing, typing, filing, e-mail, coordinate conference calls, misc. (daily)
  • Performs special projects and other duties as assigned.
  • Complies, identifies, preserves, and collects relevant data in connection
  • with litigation and regulatory matters, standards, policies and procedures including, but not limited to the Compliance Program: Code of Conduct, HIPAA and Documentation Standards
Executive Assistant Requirements:  
  • Technical education or position knowledge equivalent to a minimum of two (2) years of college and two (2) to three (3) years prior relevant administrative work experience in a similar position.
  • Advanced Office Management practices and procedures, including proficiency in Microsoft Office, and operation of office equipment. Knowledge of/proficiency in Microsoft Outlook a plus
  • Operate and use advanced word-processing, database, and software efficiently and effectively.
  • Exercise excellent time management and organizational skills to meet deadlines and sustain ability to work in a multi-task environment.
  • Provide a high level of quality customer support.
  • Exercise initiative and proactive approach to minimize “reactive” situations.
  • Communicate and interact effectively with internal/external “customers.”
  • Use effective English, grammar, and spelling.
  • Possess strong negotiating and customer service skills

WSP specializes in filling your company’s contract, contract-to-hire, direct hire, contingency, and executive positions with professional candidates. From our Executive Retained Search Teams, Direct Hire and Contract Staffing Professionals, and RPO Service offerings we create models to deliver a world-class service, with a sense of urgency and professionalism. Our connections and our candidates combined with a staff backed by over 20 years of experience, ensure that our clients are seeing the right candidates for their career openings.

WSP is committed to creating a diverse environment and is proud to be an equal opportunity employer.


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Kala Blanton

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