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Leave & Accommodations Specialist
Job Description
Job Title: Leave & Accommodations Specialist
Employment Type: Contract
Pay Rate: $28.00–$31.25 per hour
Work Location: Fully Remote (Open to candidates nationwide)
Position Overview
Wheeler Staffing Partners is seeking an experienced Leave & Accommodations Specialist to administer and enhance leave of absence and accommodation programs in a fully remote environment. This role is responsible for managing Family and Medical Leave, short-term disability, long-term disability, and accommodation requests while ensuring compliance with federal, state, and local regulations. The ideal candidate has strong experience designing and managing leave programs, supporting a multi-state workforce, and collaborating with human resources, managers, and third-party administrators.
Key Responsibilities
Leave Administration
• Administer Family and Medical Leave, short-term disability, long-term disability, and general leave of absence requests from initiation through closure
• Build and document end-to-end leave administration processes, including intake, eligibility determination, tracking, and return-to-work procedures
• Ensure compliance with all applicable federal, state, and local leave regulations
• Partner with third-party administrators and disability carriers to coordinate claims and manage case flow
• Develop and maintain leave tracking systems and dashboards to monitor utilization, trends, and compliance
• Create employee and manager communications, guides, and training materials related to leave policies and procedures
Accommodations Administration
• Design and implement the interactive accommodations process, including documentation templates, workflows, and escalation protocols
• Facilitate interactive discussions with employees, managers, and healthcare providers to identify reasonable accommodations
• Maintain accurate and compliant documentation for all accommodation requests and resolutions
• Provide guidance to human resources and managers on accommodations compliance and best practices
• Partner with human resources leadership to establish consistent communication protocols regarding leave and accommodation outcomes
Reporting and Compliance
• Develop reporting frameworks to track leave usage, accommodation requests, resolution timelines, and program effectiveness
• Provide regular reporting and updates to human resources leadership on open cases, trends, and risk areas
• Monitor and ensure compliance with federal, state, and local employment laws and disability regulations
• Stay current on regulatory and legislative changes impacting leave and accommodations
Benefits Administration Support
• Provide supplemental support to the benefits team during peak periods, including open enrollment and employee inquiries
• Assist with coordination between leave administration and disability or benefits carriers
• Support integration between leave management and benefits administration processes
Required Qualifications
• Minimum of five years of experience administering leave of absence programs, including Family and Medical Leave, short-term disability, long-term disability, and accommodations
• Strong knowledge of federal and state leave laws and disability regulations
• Experience supporting a remote, multi-state workforce
• Proven ability to build and implement leave and accommodations programs and processes
• Experience supporting benefits administration, including carrier coordination and employee support
• Strong documentation, reporting, and process development skills
• Advanced proficiency in Microsoft Excel
• Excellent communication, interpersonal, and problem-solving skills
• Ability to handle sensitive and confidential information with professionalism
• Experience supporting hourly employee populations
Preferred Qualifications
• Experience using human resources information systems such as UKG
• Professional certification related to leave management or compliance preferred
• Experience developing reporting dashboards and process improvements
Work Environment
• Fully remote work environment
• Requires reliable internet connection and ability to work independently
• Frequent use of human resources systems, reporting tools, and communication platforms
Why Work with Wheeler Staffing Partners?
Wheeler Staffing Partners is a trusted staffing and recruiting firm dedicated to connecting top talent with exceptional career opportunities. We take a personalized approach to every placement, ensuring alignment between your skills, experience, and career goals. Our team provides ongoing support, career guidance, and access to exclusive opportunities with leading employers nationwide. When you partner with Wheeler Staffing Partners, you gain a dedicated advocate committed to helping you succeed and grow in your career.
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