Arbitration Accounts Payable Specialist


Salary: $20-$23/hour (Non-Exempt)

Work Schedule: Monday - Friday, 8am - 5pm

Location: San Antonio Texas 78248, United States

Onsite Requirements: Hybrid Schedule - 2 days Onsite at the San Antonio office

• Initial weeks: 80-100% in-office for training
• Future flexibility subject to performance and timekeeping

 

Preferred Skills:

• Sage 100 or Sage Intact experience (preferred but not required)
• Intermediate MS Excel skills (must know pivot tables)

Volume of Invoices:

• The team currently handles 200-300 invoices per day, shared among 4 members.

Specific Process Knowledge:

• We handle two types of Arbitration AP: NSA (processed daily with stricter deadlines) and TDI-State (processed 1-2 times per week with weekly deadlines).
• Team members rotate roles to maintain flexibility.

General Summary:
We are seeking a detail-oriented and proactive Arbitration Accounts Payable Specialist to join our finance team. The ideal candidate will handle a variety of financial tasks, ensuring the accurate and timely processing of payments and maintaining compliance with company policies and financial procedures.
Essential Work Skills/Knowledge & Abilities:
Payment Processing:

• Efficiently process incoming payments in compliance with financial policies and procedures.

Financial Transactions:

• Perform day-to-day financial transactions, including verifying, classifying, computing, and recording accounts payable (AP) data.

Billing and Collection:

• Handle billing, collection, and reporting activities, ensuring accuracy and timeliness.

AP Coordination:

• Coordinate and monitor daily accounts payable activities, following established procedures and policies.

Activity Monitoring:

• Regularly monitor all payable activities to maintain oversight and control.

Discrepancy Resolution:

• Research and resolve payment discrepancies to ensure financial accuracy.

AP Aging Compliance:

• Review AP aging reports to ensure compliance with company standards and practices.

Procedure Adherence:

• Follow established procedures for processing receipts, cash, and other related transactions.

Routine Duties:

• Perform routine billing, purchasing, filing, and data entry duties as needed.

Adjustment Processing:

• Process adjustments as required to maintain accurate financial records.

Qualifications:

• Strong knowledge of accounts payable procedures and financial policies.
• Excellent organizational skills and attention to detail.
• Proficiency in financial software and Microsoft Office Suite, especially Excel.
• Strong analytical and problem-solving skills.
• Ability to work independently and as part of a team.
• Effective communication skills, both written and verbal.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Previous experience in an accounts payable or similar role is preferred.